Before you log into the app, we need to cover a few basic concepts.

First, watch this 20 minute video that takes you through an entire event from creating it, adding skaters, arranging jams, and submitting scores:

Key Things to Know for a Successful Event

Judging and Finalizing Scores

Judging and scoresheets are very simple and easy to figure out. We usually train any of our judges who haven't used the sytem on the morning of the contest. It's very simple.

However, one procedure that’s very important to understand is the “Finalize” procedure.

• You must appoint one judge who will be responsible for Finalizing scores.
• We refer to this person as the Head Judge.
• Once the Head Judge submits his own score, he then waits for the other judges to finish submitting their scores for the Jam/Run.
• When all Judges are in, the Head Judge clicks the large blue “Refresh” button on the score sheet. They will then see a note showing “all judges scores are in.” And the Refresh button is now a FINALIZE button.
• Head just MUST finalize the scores after doing a quick sanity check to make sure no adjustments need to be made.
• Scores are not included in results until they are finalized.
• Your event will have incomplete and incorrect results if the Head Judge forgets to Finalize any of the Jams/Runs.

Participants in the Event

Participant profiles are from a shared database of skaters used by everyone who uses The Boardr Live to run their event. We try hard not to have duplicate profiles created. There is one Tony Hawk, one Eric Koston, etc. If someone registering for your event has skated another contest recently, they are very likely to already exist with a profile in the system.

When searching for them, do a wide search using all variations of their name to make sure you find them, especially for complex names. For example, if someone says their name is “Luan Oliver” search for “Luan O” or just “Oliv” to see all the names in the database that contain that text. This will also help you find them if their correct spelling happens to be something like “Oliveir”.

When creating profiles, take care to spell names properly and with proper capitalization. Spell all information including sponsors and cities properly and in proper case.

Setting Up Events

An “Event” is any part of your contest that needs its own set of results. If your contest has a Qualifiers where top X make it to the Semi-Finals and then top X make it to the Finals, that’s THREE events you’ll be setting up. One for the Qualifiers, one for the Semi-Finals, and one for the Finals. You then will have your independent results for each after each event.

Title your events appropriately and clearly. The event name will be visible to the public when results are published. If a title sponsor belongs in there, feel free to include that, too. Spell everything correctly and proper and be sure to specify “Qualifiers” or “Finals” where appropriate to be clear on which events are which for your audience and judges.

Once your event is set up, you’re ready to add skaters to it for registration. The steps for registration are:

• Search for the skater, if you find them, you can then add them to the event. If they do not exist in the database already, you can create a new profile for them and then add them.
• For the best looking and most professionally presented results, you should do a basic update/verification of participant information when they check in: verify correct name spelling, hometown, country, birthdate, stance, and full sponsor list and update the skater’s profile if necessary.
• When updating a skater’s profile, there is an optional field to record their photograph number from your camera used to take headshots. All of the numbers you save on each profile are then available on a report in the Admin area for you to upload to profiles after registration completes. Details on uploading and formatting headshots are in a separate section below.

Participants can be quickly added, moved around, or dropped from events as long as they have not had any scores submitted.

After your participants are all added to your event and registration is complete, you can then arrange the start order for your event.

• For Jams format events, this involves arranging the skaters into Jams.
• For Runs format events, this involves arranging the skaters into Heats.

Details on the difference between Jams and Runs format events are here: http://theboardr.com/post/The_Boardr_Live_App_Demo

Running Your Event

After Jams or Runs have been set up for your event, set up your judges in the system by searching for them and setting them as a judge. To be a judge, you have to have a skater profile in the database.

Once your judges are set, judges click “Judge” on their iPads to submit scores. Announcers and other contest administrators click on the event in the events list for a screen they can use to call/announce the contest with.

After Your Event

After your event, The Boardr Staff will assign a point value to your contest for The Boardr Global Rankings and publish the results publicly on our results page at https://TheBoardr.com/Results. We will also do an automatic update of The Boardr Global Ranking and add the contest history/results to every public skater profile that participated in your event.

Headshots

Headshots are optional, but we only allow quality photos taken with a decent SLR camera to be used as headshots. No phone photos.

Most participants in the database have headshots if they’ve been to an event where the contest administrators upload headshots, so if someone has a good or recent headshot already, you can skip updating them.

All photos must be formatted to 900x900 pixels at 72 dpi, 60 jpg quality level, so that the smallest file size possible can be uploaded to keep the public profile pages loading fast.

Next Steps

We'll get you set up with a LoginID and Password after you've become familiar with everything above.

Then, we will get on a call about two weeks prior to your event to go over some additional details, answer any questions you have, and make sure you're fully comfortable using The Boardr Live™.

Finally, I'm available at any time, including during your event, for calls, texts, and general support questions.

• Skype: robmeronek
• Cell and WhatsApp: 813 857 5819
• Email: Rob@TheBoardr.com